Licentio

Import existing hours

Bring hours you tracked in another tool into Licentio.

If you've been tracking hours in a spreadsheet or another app, you don't have to retype them. Imports brings them in from a file, then walks you through confirming how each imported event should count.

Open Imports from the navigation. The page lists any files you've already imported, with their format, status, event count, and upload date.

Import a file

Select Import a file. Licentio accepts:

  • A CSV export from Clinical Supervision Tracker.
  • A CSV export from PsyKey.
  • A generic CSV with, at minimum, date and duration columns.

Files can be up to 4 MB. Drop your file on the upload area or select it from your computer.

Review and route imported events

Importing doesn't drop hours straight into your record. After a file uploads, Licentio has you review and route the imported events — confirming each one's category and supervisor so it counts correctly. Until you've routed them, imported events wait for your attention, and your dashboard reminds you if any are still unrouted.

Routing is where an import becomes real experience. An imported row that isn't routed to a category and supervisor isn't yet counting toward your requirements.

Gotchas

  • A supported export saves the most cleanup. If your current tool is Clinical Supervision Tracker or PsyKey, use its native export. The columns map cleanly and you spend less time routing.
  • Generic CSVs need clean date and duration columns. If you're building the file yourself, make sure those two columns are present and consistent before you upload.
  • Finish routing. An import isn't done when the file uploads; it's done when every event is routed. Don't leave the last step for later and forget it.

FAQ

Which file formats can I import? CSV exports from Clinical Supervision Tracker and PsyKey, plus a generic CSV with date and duration columns. Files up to 4 MB.

My tool isn't listed. Can I still import? Yes, as long as you can export a CSV with date and duration columns. Use the generic CSV option.

Do imported hours count right away? Not until you route them. Review each imported event, confirm its category and supervisor, and then it counts toward your requirements.

Can I see the status of a past import? Yes. The Imports page lists each file with its status and how many events it contained.