Add a supervisor

Invite your supervisor, connect your accounts, and manage the relationship over time.

Your supervisor has to attest to your supervised experience, so connecting them in Licentio is one of the first things to do. Open Supervisors to see who supervises your work and to invite someone new.

The page has two parts: your active supervisors and any pending invitations waiting on a response.

Invite a supervisor

Select Invite a supervisor and provide:

Their email address. Licentio emails them an invitation; they accept or decline from the link.
Supervision start date — when the relationship began. This matters: hours you logged before this date won't be tied to this supervisor.

Send it, and the invitation shows under Pending invitations until they respond.

California requires a Supervision Agreement (BBS form 37M-300) on file for every supervisory relationship. Licentio links to it in the invite dialog and reminds you to complete it, but it doesn't store it for you. Fill it out with your supervisor and keep your own copy. Keep agency-internal documents (informed consent, internal agreements) with your records too.

Manage a relationship

Once a supervisor is active, the row menu (⋮) next to their name lets you:

Set as primary supervisor — designate your primary. Until you do, none is marked primary.
End relationship — close out a relationship when a placement ends. This is also what starts the end-of-relationship sign-off, where your supervisor attests to the hours they oversaw.
Mark supervisor as deceased or unavailable — for when a supervisor can no longer verify your hours, so you can pursue the right path for that experience.

Gotchas

Set the supervision start date correctly. Hours logged before it aren't attributed to this supervisor. If you started logging under a supervisor before you invited them, use the real start date, not today's.

The 37M-300 is your responsibility, not the app's. Licentio tracks the relationship; it doesn't file your BBS paperwork. A missing Supervision Agreement is a documentation gap the board can flag.
A pending invitation isn't a connection yet. Until your supervisor accepts, hours you attribute to them stay pending. Follow up if an invitation sits unanswered.
Ending a relationship is deliberate. It closes the relationship and moves toward sign-off. Use it when a placement genuinely ends, not to tidy the list.

FAQ

My supervisor isn't on Licentio. Can I still track their hours? Yes. Invite them by email, or when logging choose Enter a supervisor by name. Hours stay pending until that supervisor is connected and verifies them. See Log your hours.

Can I have more than one supervisor? Yes. Many associates work under several supervisors across placements. Add each one, and attribute events to the right supervisor as you log.

What is the primary supervisor? It's the supervisor you designate as primary from the row menu. It's optional; until you set one, none is marked primary.

What happens when I end a relationship? The relationship closes and Licentio starts the sign-off process, where your supervisor attests to the hours they oversaw so those hours are locked into your record. See Getting your hours signed off.